Annual reports
It is good governance best practice for all organisations to have
an annual report of activities and annual financial statements, and to
communicate these reports to stakeholders for transparency and
accountability purposes.
Annual report of activities
For organisations which do not have the capacity to develop a full publicised report, WOSM has developed an
Annual Report Template which can be used and uploaded on the Data Portal.
Annual financial statement
NSOs are asked to complete this standard
Financial Statement Template
of WOSM and then upload it as their Annual Financial Statement on the
Data Portal. This standard template provides an opportunity to
strengthen the financial reporting of organisations within WOSM through a
consistent structure, bringing clarity and transparency to the
information. It is also encouraged to link to any official financial
statements, financial reports or audited financials of the organisation
within the template provided.
Managing submission of annual reports of your NSO
To promote this good practice of making the annual reports
available to stakeholders, all organisations are required to submit
their annual report and financials as part of their
annual reporting to WOSM.
The submission of these reports is to be done on the
Data Portal.
Language of the reports
It is preferable to submit your NSO’s reports in one of the WOSM
languages, English, French, Spanish or Arabic. This will support the
ability of the World Scout Bureau to review and glean important
information about your organisation from the reports.
However, reports produced by organisations in their local language will also be accepted.
Timeframe of the reports
The year for which your annual report and annual financial
statement are being submitted is for the previous year. For example, if
you are submitting the annual reporting in the year 2023, then your
reports should be for 2022. We understand that each organisation has a
different reporting cycle so please select the report that is the most
relevant or which is ready to be uploaded within the timeframe of the
current annual reporting cycle of WOSM.
Historical reports
If you have reports from previous years that you would like to
upload, you are welcome to do so. Please note that if you previously
submitted these to WOSM, we have them in our offline records but have
only uploaded to the Members Portal Annual Reports and/or Annual
Financial Statements as of 2018.
File format and size
The file formats which can be uploaded on the Data Portal are
restricted. For annual reports of activities, the file format accepted
is PDF. For annual financial statements, the file formats accepted are
PDF or Microsoft Excel.
File size limit
The upload limit on the Data Portal is 10MB to ensure that we do not
overload our system. Please upload your documents one at a time and save
your NSO profile between uploads. The 10MB is an accumulative limit for
all files uploaded at one time. An error message will appear at the
bottom of the screen to remind you of the upload limit. If your file is
too large, please consider compressing it or using the provided
templates. If you continue to face challenges, please contact reporting@scout.org for support.
Uploading the reports
The annual report and financial statement are to be uploaded on a
yearly basis as part of the NSO Annual Reporting. In the edit space of
your NSO’s profile, the year of the report can be selected and the file
uploaded. Only one file per report type and year can be uploaded.
https://app.tango.us/app/embed/eb607ffd-59e7-4239-aa74-862129598cbf
