Each organisation profile has a list of key appointees which are only visible to users with access to view the Directory. Having a list of current appointees allows World Scouting to keep an official record and to provide the opportunity for people to network and connect with each other.
In general, the standard appointment titles to assign to a person on the Directory are generic and adaptable to your NSO’s context. These include standard appointment titles such as Secretary General, Chief Commissioner, Chief Scout, Youth Programme, etc.
The below standard appointment titles in the Directory have key roles with WOSM:
- International Commissioner - typically official contact with WOSM
- WOSM Annual Registration Fee - to receive fee invoice for processing
- Members Portal Admin - is admin for updating NSO information on the Directory and Data Portal
- Scout Donation Platform - is admin for helping to approve and process projects
- Topic areas (ie Communications, Growth, JOTA-JOTI, Partnerships and Resource Mobilisation, Safe from Harm, Messengers of Peace, SCENES, etc) - are individuals specialised on the topic area to be point of contact, act as the coordinator of the area of work for the NSO or who should join networks established as communities of practice
Managing appointees of your NSO
The list of appointees can be managed from the edit view on the organisation profile, and found on the appointee tab.
Adding or editing an appointee
The best way to add or edit who are the appointees on your organisation’s appointee list is through either creating a person or editing an existing person’s profile, more information can be found in this article
Appointee vs Person
On the Directory, appointments are associated to a person and each individual person in the Directory has a unique profile. When an appointee changes in your organisation, you need to remove the appointment from the previous person and add the appointment to a new person. Do not edit the person profile to change the name of the person to the new appointee.
In some cases, a person can be added to the organisation’s appointee list from the organisation profile page. It is important to note that an appointee can only be added through this view if they already exist with a profile in the Directory. If they already exist in the Directory, the name can be entered to select the correct person and then the appointment title can be added.
If a relevant appointment title is not listed under “standard title”, please use “other" and specify the title under “English directory title" when adding the appointment.
Data privacy is important, before adding any personal data on the Directory please ensure you have obtained consent inline with your local legislation.
Removing an appointee
This can be easily done through managing the list of appointees on an organisation’s profile by “trashing” an appointment. If you are removing the only/last appointment of a person in the Directory, the person’s profile will no longer be visible in the Directory.
If the person’s profile is also synced with our ID management system, then any access rights to the Directory given to that person’s user account will also be revoked.
Reordering list of appointees
The list of appointees can be reordered to any preference of the organisation, such as hierarchal, alphabetical, etc. Simply press the up and down arrows beside the appointment title and person’s name in the appointee list to adjust the order of the appointees.