The mandatory membership requirements for annual reporting and Safe from Harm, outlined in the
Constitution of WOSM (Article VII.3.c and Article V.5.e), help to promote our shared goals of being a fit for future organisation of ensuring accountability, transparency, and a safer environment within National Scout Organizations (NSOs) and across the Scout Movement.
In addition, to be considered eligible for World Scouting Grants and receive funding from WOSM, Member Organizations must be in full compliance with their annual reporting obligations for at least the previous year’s reporting cycle. This is essential to ensure that World Scouting is able to guarantee and ensure the necessary reporting, monitoring and evaluation requirements that partners and donors require to fulfil contractual obligations. In the interim, Member Organizations not fulfilling the annual reporting components of Safe from Harm are required to demonstrate active engagement with the WOSM Safe from Harm Service in working towards fulfilling this obligation.
NSO annual reporting requirements
Each organisation must update or submit the following on the
WOSM Members Portal as part of their annual reporting to WOSM.
-
Contact information – Review and update the organisation contact details and appointees list.
-
Safe from Harm - Identify a Safe from Harm coordinator and upload the National Safe from Harm Policy and Safeguarding Reporting Procedure.
-
Census – Submit the membership numbers and estimated beneficiaries, as of 31 December of the most recent calendar year.
-
Reports – Upload the annual activities report and financial statement of the most recent calendar year.
Further guidance on how to update and submit this information on the WOSM Members Portal can be accessed through the various support articles found in this section of
support.scout.org.
Reporting for NSO Federations
Federations are expected to ensure that not only do they submit the required annual reporting to WOSM, but that all their constituent associations also meet the requirements by the annual deadline.
Federation membership census
The membership census of the NSO Federation is a consolidation of the census submissions of all of its constituent associations. The census can only be submitted through the constituent associations and cannot be submitted at the Federation level.
Deadline for annual reporting to WOSM
To meet the requirements of the NSO annual reporting to WOSM, everything must be up to date or submitted by the deadline communicated in the yearly Circular. The deadline is usually 1 October.
However, organisations are asked to keep the Members Portal up to date by amending information as soon as changes are made in the organisation or information becomes available.
If your NSO is not able to provide the required information by the set deadline, please notify
reporting@scout.org to discuss options and any support needed.
Getting support
The Members Portal support team of World Scout Bureau staff are happy to support all organisations in being able to submit their annual reporting to WOSM or in navigating how to use the Members Portal. The team can be contacted by using the Help Chatbot on the platform or emailing
reporting@scout.org.
The team is able to provide support in the languages of WOSM, English, French, Spanish and Arabic. If other language support is needed, please ask.
|
Africa - Anne Leparan
|
Arab - Ragiah Ezzat
|
Asia-Pacific – Caryl Mae Tacalan
|
|
Asia-Pacific – Paulo
|
Europe - Rupert Schildböck
|
Interamerica - Alfredo Musse
|
|
Global – Riad Boudjerada
|
Global – Elena Ceban
|
Global - Linda Rainbow
|